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Government of India

Ministry of Finance

O/o Chief Controller of Accounts

Internal Audit Wing

New Delhi

IAR No. MoF/01/2012

Internal Audit Report

of (Name of Unit / Scheme audited),

Department of __________,

Ministry of ________, New Delhi

for the period ________ to _________

Internal Audit conducted by

_______________________

(Write names of Auditors)

From _________to________

Report Issued on________________

Internal Audit Wing, O/o Chief Controller of Accounts, Ministry of ___________, D/o___________

Page ii

Executive Summary

1. Introduction

1.1 Name of the Auditee (unit audited)

1.2 Period covered under current audit

1.3 Brief description of duties/functions of Auditee

1.4 Sanctioned strength and working strength

1.5 Budget / Expenditure of the auditee unit

2. Objective and Scope

The objectives of this internal audit engagement were:

ii.

iii.

The scope of this Internal Audit engagement included:

ii.

iii.

Individual audit engagement(s) should identify the key risks of audit units and

evaluate the adequacy and effectiveness of controls designed to mitigate these

risks. The audit engagement should detail the strengths and weaknesses in design

and operation of the internal control systems and provide guidance for removing

deficiencies noted during audit.

3. Methodology

This section should refer to the methodology adopted for conduct of internal audit

engagement viz. Interview, Observation, Sampling, Sample size used for checking

records, the number of records checked, type of records checked. It should also

include checklists (if any) used during the engagement.

Internal Audit Wing, O/o Chief Controller of Accounts, Ministry of ___________, D/o___________

Page iii

4. Results and Findings

4.1 Strengths observed during the audit engagement.

4.2 Weaknesses observed in the functioning of office, maintenance of records

etc. observed during the audit engagement.

The comments under these two categories should summarize each significant Audit

observation in the order of materiality. The summary should be as brief as possible

and draw on the observations under the Para on Consequence / Effect / Impact of

each Audit observation. It should also include a summation of outstanding statutory

and internal audit observations.

5. Opinion

Overall opinion of Audit Team about the functioning of Auditee Unit.

6. Audit Recommendations

The recommendations of Audit Team on the observed weaknesses.

This could be presented in a box of highlighted print.

7. Acknowledgement

This section could acknowledge in brief the cooperation, acceptance of the criteria /

findings and recommendations by the auditee (or otherwise).The observations

should be stated in a factual and not in the form of an opinion (praise / accusation).

Internal Audit Wing, O/o Chief Controller of Accounts, Ministry of ___________, D/o___________

Page iv

Detailed Audit Report

1. Introduction

1.1 Name of the Auditee (unit audited)

1.2 Period covered under current audit

1.3 Duration of Internal Audit (Indicate dates)

1.4 Brief description of duties/functions of Auditee

1.5 Sanctioned strength and working strength

1.6 Budget / Expenditure of the auditee unit

1.7 Status of outstanding Statutory Audit observations

1.8 Status of outstanding Internal Audit Observations

2 Objective and Scope

Elaborate on the objective and scope of the audit engagement

3 Methodology

Elaborate on the methodology employed during the audit engagement.

4 Audit Observations

Each Audit Observation may be structured as described below

Audit Objective: To which Audit Engagement objective does this observation relate?

Criteria: What should exist? The rules / regulations / procedures / expectations are the

basis against which Audit evidence is compared.

Condition: What exists? The condition identifies the nature and extent of deviation

from the criteria i.e. deviation from what should exist. This should be supported by

Internal Audit Wing, O/o Chief Controller of Accounts, Ministry of ___________, D/o___________

Page v

factual evidence. A statement of condition would be formed on the basis of Auditor’s

comparison of actual evidence against the appropriate criteria.

Consequence / Effect / Impact: What effect did it have? The effect establishes the

actual or potential impact of the condition and can be both quantitative and qualitative.

It is the likely effect/ impact which would determine the significance of the condition.

Cause: Why did it happen? The possible or likely reason for the difference between

the expected and actual condition.

Corrective Action / Recommendation: What should be done? The actions

suggested or required to correct the situation and prevent future occurrences.

Wherever possible, the audit findings should be accompanied by graphs and charts to

improve the visibility of the analysis and findings. Photographs could also be used as

corroborative evidence.

5 Recommendations

This section will have general recommendations if any which are not covered as part of

recommendations in the specific Audit Observations

6 Conclusion

This would constitute the auditors’ overall opinion about functioning of the Auditee Unit.

The strengths of the Auditee Unit may be highlighted in this section along with areas

needing attention and corrective action.

7 Glossary

This section would have a Glossary of terms explaining technical and uncommon

terms used in the Internal Audit Report.

8 References

This section should list all published material utilized and referred to in developing the

Internal Audit Report.

Internal Audit Wing, O/o Chief Controller of Accounts, Ministry of ___________, D/o___________

Page vi

9 Action Taken Report

This is to be completed by the auditee unit and forwarded to Internal Audit Wing of

the Ministry/Department within 4 weeks of receipt of the Audit Report.

Suggested format of the Action Taken Report is given below

Areas

needing

improvement

Time proposed by Internal

Audit to bring about

necessary improvements

Time frame

accepted by

Auditee Unit

for effecting

required

changes

Remarks of

Audit (on

receipt of

completed

ATR)

Internal Audit Wing, O/o Chief Controller of Accounts, Ministry of ___________, D/o___________

Page vii

Guidance Notes

The Executive Summary should be restricted to a few (2-3) pages. Considering that

brevity in presentation is desirable, the entire Internal Audit Report should ideally

not be more than 10 pages. However, there may be cases which may necessitate a

longer report for some audit engagements. Final decision in this regard may be

taken by the Head of the Internal Audit Wing in each Ministry.

ii.

The detailed Audit evidence (all data / information / documents in support of Audit

observations) form part of the working papers for each audit engagement and

should not be annexed to the Internal Audit Report. These however, should be

linked / indexed properly and kept in safe custody for any future reference and

examination.

iii.

Each Internal Audit report should follow the numbering format indicated on the

cover page of the draft report template. Audit observations should be so numbered

as to facilitate simple referencing subsequently.