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MQ§T IMMEDIATE
NO. G—25020/1/2013/Circular -3, 4 & 11/ MF-CGA/FA/TS/ 13 2,4
GOVERNMENT OF INDIA
MINISTRY OF FINANCE, DEPARTMENT OF EXPENDITURE
OFFICE OF THE CONTROLLER GENERAL OF ACCOUNTs
4T" FLOOR, LOK NAYAK BHAVAN,
KHAN MARKET, NEw DELHI- 110003.
Dated lQ1-‘Feb., 2013
OFFICE MEMORANDUM
Subject: - Preparation of Statement NO. 3, 4 and 11 Of Finance Accounts for 2012-13.
The detailed instructions for the preparation Of Statement NO. 4 and 11 of Union Government
Finance Accounts for the financial year 2012-13 and the formats in which information is tO be
furnished are enclosed.
2. All CCAs/CAs/Dy. CAs and also Accountants Generals rendering accounts of Union Territories are
requested tO furnish material for Statement No. 3, 4 and 11 of Finance Accounts for 2012-13 by
the due dates indicated below:
Statement No.4 13.05.2013
Statement No.3 06.06.2013
Statement No.11 06.06.2013
3. Two copies Of each Statement may be sent simultaneously to the accredited Audit Officer.
One copy Of Statement NO. 4 may also be sent to Dy. Director (Budget), Ministry of
Finance, North Block, New Delhi for inclusion in the Budget Documents/ Demand for Grants.
4. It has been observed in the past that statements received in this office very Often do not contain
complete information and are received in piecemeal manner. The consolidated statement prepared
by this office on the basis of incomplete information not only attracts adverse comments of Audit
but also delays finalization and clearance of our statements from Audit. Hence, it may be ensured
that complete information in respect of all units functioning under the Ministry/Department is
furnished to this Office in one lot by due dates indicated above. A N _ - i vri l -‘
sent if there is no infgrmation to be furnisheg.
5. Notification No. 5.0. 268(E) issued by Ministry of Finance, Department Of Economic Affairs, Budget
Division on Indian Government Accounting Standards (IGAS) 3 necessitates furnishing of additional
information on Loans and Advances made by Government. As a result of which formats in which
information for Statement no. 3 is tO be furnished have Changed. Though, the scheduled date Of
submission Of the Statement would be 06.06.2013; requisite instructions along with
formats of Statement no. 3 are being issued separately.
6. The Statements have to be prepared strictly in accordance with enclosed instructions. A
Checklist for submission Of material for statements no. 4 & 11 is enclosed. This may be
signed by the Sr. Accounts Officer, Principal Accounts Office and countersigned by the
Head Of the Accounting organization (CCA, CA etc.) and forwarded to this Office along
with the statements.
7. As the exercise of finalization of Finance Accounts is strictly a time bound process, it may be
ensured that dates prescribed for submission of these statements are strictly adhered to.
Hindi version will follow.
This issues with the aPProval of the Jt. Controller General of Accounts. \q\q'\\3
(H.l(. Srivastav)
Deputy Controller General of Accounts
Tele: 24641731
Encl: As above
TO
1. All Pr. CCAs/CCAs/CAs/Dy.CA s. of Civil Ministries under Government of India.
2. The Dy. ACCountant General, 010 the Pr. Accountant General (A&E), U.T. Chandigarh, 17- Bays
Building, Sector 17, Chandigarh — 160017.

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The Accountant General, Gujarat, Ahmedabad 380 001.
The Controller General of Defence Accounts (Defence), Ulan Batar Road, Palam, Delhi Cant-110010
The Controller General of Defence Accounts (Civil), Ulan Batar Road, Palam, Delhi Cant-110010.
The Secretary, Ministry of Railways, Rail Bhawan, New Delhi.
The Director (PA-II), Dak Bhawan, Sardar Patel Chowk, Parliament Street, New Delhi.
The Director General, Department of Telecommunications, Sanchar Bhawan, New Delhi.
The Director of Accounts & Budget, 0/0 the Chief P.A.O., Andaman & Nicobar Admn., Port Blair -
744101.
10. The Director of Accounts, U.T. Daman & Diu, Daman.
11. The Pay & Accounts Office, Lakshadweep, Kavaratti - 682 555.
12. AG (Audit) Delhi, I.P. Estate, New Delhi, for furnishing the consolidated information in respect of
the entire Audit Department.
13. The PAO, President Secretariat, Rashtrapati Bhawan, New Delhi.
14. The PAO, Rajya Sabha, Parliamentary House Annexe, New Delhi.
15. The PAO, Lok Sabha, Parliamentary House Annexe, New Delhi.
16. The PAO, Election Commission, Nirvachan Sadan, Ashoka Road, New Delhi.
Copy to:-
1. The Comptroller and Auditor General of India, Pocket—9, Deen Dayal Upadhyay Marg,
New Delhi—110124
The Principal Director of Audit-I, Central Revenues, AGCR Building, New Delhi.
The Principal Director of Audit, Economic & Service Ministries, AGCR Building, New Delhi.
The Principal Director of Audit, Scientific Departments, AGCR Building, New Delhi.
The Director General of Audit Central Expenditure, Finance Account Section, AGCR Building, New
Delhi.
The Director General of Audit, Defence Services, L-II Block, Brassy Avenue, New Delhi-1.
The Director General of Audit, P & T, Shamnath Marg, Civil Lines, Delhi -110054.
The Director General of Audit, Railways, Room No. 564 - G , Rail Bhavan, New Delhi 110001
Dy. CGA (Systems Group), O/o CGA, New Delhi for placement of this circular on the Web site.
The Manager, R.B.I., Central Accounts Section, Nagpur.
The Accounts Officer, Government Link Cell, 1“ Floor, N.S. Building, Opp. VCA Grounds, Civil
Lines, Nagpur - 440001
gnaww

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DETAILED INSTRUCTIONS FOR PREPARATION OF STATEMENTS NO: - 4 & 11
10
12.
The Pr. Accounts Offices are required to maintain “Register of Guarantees Invoked" in
accordance with the instructions contained in Para 10.10 of Civil Accounts Manual. This
may be produced to Audit while conducting local audit of the material pertaining to
Finance Accounts. Further, the “Guarantees Registers" which are required to be
maintained by IFA Branch of the Ministry may be obtained from that Branch and
produced to Audit, if demanded
It may be ensured that complete information in respect of all units functioning under the
Ministry/Department is furnished as required under Para “E” and ‘M' of Notification No. 5.0.
2979 (E) dated 20.12.2010 to this office in one lot by the due date indicated above. A NIL report
may invariably be sent if there is no information to be furnished.J_t_mls_t_b_eisim_d_thg
1'1111' .1
Information is to be furnished by Class-wise, Sector-wise along with disclosures to
Statement no. 4 concerning each class of Guarantees.
The data/ information for the preparation of Statement No. 4 may please be furnished in crore of
rupees up to two decimal points and as per categories and columns detailed in the enclosed
proforma i.e. information may be furnished Ministry/ Department — wise without the names of
beneficiary companies/ corporations! Port trusts, etc.
It may be ensured that the information of guarantees furnished to this office for inclusion in the
Union Government Finance Accounts agrees with the figure furnished by your Ministry/ Department
to the Budget Division of Ministry of Finance for inclusion in the Budget Documents/ Demand for
Grants.
While converting the amount of external guarantees in Indian Rupees the exchange rate prevalent
on 31-3-2013 may please be adopted and figures furnished accordingly.
The Number of Guarantees should be noted within bracket under each column except for column 9,
10 & 11.
While furnishing the figures for the year 2012—13, it should be ensured that the Number
of Guarantees and Outstanding amount of Guarantees at the beginning of the year (col.
3) are equal to the Number of Guarantees and Outstanding amount of Guarantees at the
end of the previous year (i.e. 31-3-2012) as shown in column No. 8 of the statement for
2011-12 furnished by your office. Any variation should invariably be supported by valid
remarks.
Any guarantees added during the year should be depicted in column 4 of the statement. It should
be added to the outstanding guarantees at the beginning of the year (col. 3) and shown in col. 2 of
the statement for ‘Maximum amount guaranteed during the year'.
Guarantees outstanding at the end of the year (col. 8) should be the total of maximum amount
guaranteed during the year (col. 2) less deletion during the year (other than invoked) {i.e. col. 5}
less guarantee discharged which were invoked during the year (i.e. col. 6) less guarantee not
discharged which were invoked during the year (i.e. col. 7). Like-wise no. of Guarantees
outstanding at the end of the year (col. 8) is to be worked out.
A brief explanatory note should be provided separately for the guarantees invoked during the year
in the covering note/inserting a footnote at the relevant page of the statement.
Guarantee Commission or Fee Received (col. 10) should not be more than Guarantee Commission
or Fee Receivable (col. 9). If it is not so, due justification for it requires to be provided in foot-
notes. It has been observed from past experience that the guarantee fees received by the Ministry
during the year which it depicts in SCT under the minor head ‘0075.00.108—Guarantee Fee’
remains at variance with that depicted in Statement No.4. It invites adverse comments from Audit.
As such, at the time of sending the Statement no. 4 to this office, it is to be ensured that there
should not be any variance in the amount of Guarantee Fee received which is depicted under the

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13.
14.
15.
head of account ‘0075.00.108—Guarantee Fee‘ and as shown in relevant column in Statement no. 4.
Any variation is to be explained in length. Before furnishing the relevant information to this office,
the amount of Guarantee fee may also be got reconciled with the figures booked by the Office of
the Controller of Aid Accounts and Audit in respect of that Ministry/Department.
It has been observed that there were differences in the “limit, if any fixed within which the
Government may give guarantee" in the Disclosure Statement for the year 2011-12 from that
shown in the year 2010—11 which invited adverse audit comments. As such, it may be ensured that
while furnishing the relevant information for the year 2012—13, it be got reconcile with the
information furnished for the year 2011-12. Any variation is to be duly supported by detaiied
comments. Further, it may also be ensured that there should not be any Guarantee given by the
Union Government which is in excess to the limit set forth for 2012-13. Any variation is to be duly
supported by detailed comments.-
In certain cases, it was observed during last year that Guarantee commission or fees receivable
was shown ‘nil' whereas there was a substantial “Maximum Amount Guaranteed during the year"
shown in the Statement no. 4. If that remains the case, justification of it may be given in the foot-
notes.
Any other information should be noted in col. 11 of the format.
§TATEMENT N941:-
The Pr. Accounts Offices are required to maintain “Register of Investments" in
accordance with the instructions contained in Para 10.11 of Civil Accounts Manual. These
may be produced to Audit while conducting local audit of the material pertaining to
Finance Accounts.
The statement should be furnished strictly in the proforma enclosed.
All the investments made during 2012-13 should invariably be shown in the statement giving
reference to Major Head, Minor Head and also the Grant No. Investment, if any booked under other
minor heads, other than minor head 190 should also be included in Statement no. 11. However, it
may be ensured that Budget provision for investment is made under the minor head 190 only.
A certificate to the effect that all the investments shown during 2012'13 have been reconciled with
those appearing in Appropriation Accounts may be furnished along with the statement. This
certificate should be given after due verification. It has been seen in the past that some
investments were not included in the statement which were subsequently taken up for inclusion
through correspondence. Material for the statement should be sent only after ensuring that
complete information is included therein.
Number of shares and face value of shares (col. 5 and 6) are to be recorded and in cases where the
amount of investment does not tally with the value of total shares the reasons for the difference
may be indicated in the statement. All disinvestments of shares should be reflected in the relevant
columns duly indicating the fact in a footnote. Similarly, if loans are converted into equity these
should be suitably indicated in a footnote.
The reasons for non-declaration of dividend may be intimated. If the concern has been incurring
losses, the cumulative loss to the end of 31.03.2013 may be intimated. During past, it has been
noticed that complete information of cumulative loss/amount of dividend declared is not
furnished. It is, therefore, impressed upon that necessary correspondence may be made
in advance with the PSU, Societies etc., so that full particulars are furnished while
submitting the statement to this office by the due date.
Percentage of Government‘s investment to the total paid up capital (col.8) and information in
coiumn 9 regarding amount of dividend] interest etc., should invariably be indicated. In case Col.9
is nil, the reason for the same may be indicated in the statement.
The location of the companies/ corporations may invariably be shown.
The name of the companies/corporations should be shown in full and not in abbreviations.

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10.
11.
12.
13.
In case of Government Departments subsequently converted into companies/ corporations, your
attention is invited to Para 5.15.2 of Civil Accounts Manual. It has been laid down therein that the
progressive expenditure under various capital expenditure heads pertaining to such Departmental
undertaking incurred prior to conversion needs to be reclassified under the appropriate heads in the
light of the change in the status of the Undertaking. Also, it may be ensured that the capital
expenditure incurred prior to conversion is included in the accounts of investments of the
company/corporation.
Figures relating to Companies [Corporations should invariably match with those depicted in
their annual accounts.
Ali disinvestment of shares should be reflected in the relevant column duly indicating the fact in
a footnote. Capital Head in which the effect of disinvestment is to be given in Statement No.10
of Finance Account may also be indicated in the remarks column. It may be ensured that the
effect of disinvestment is actually given in relevant Capital Head of account in Statement No.10.
If loans are converted into equity these should be indicated in a footnote. The relevant Loan
and Capital Major, Minor Heads of account may be indicated in remarks column. It may be
ensured that effects of conversion are actually given in Statement No.10 & 15.
In the statement the Investments/disinvestment/conversion of loan into equity during the year
is shown distinctly.

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C E LI F R BMISSION OF STATEME TN .4
Two copies of material for statement no. 4 & 11 are enclosed.
STATEMENT NQ. 4
(i)
(ii)
(iii)
(iv)
(V)
(Vi)
Amounts have been furnished in crore of rupees with two decimals.
The number of guarantees is noted within brackets under each column.
The amount is furnished in Indian rupees and any amount in foreign currencies has been converted
into Indian rupees at the exchange rate prevalent on 31.03.2013.
The Number of Guarantees and Outstanding amount of Guarantees at the beginning of
the year (col. 3) are equal to the Number of Guarantees and Outstanding amount of
Guarantees at the end of the previous year i.e. 31-3-2012, as shown in column 8 of the
statement for 2011-12.
Guarantee Commission or Fee Received (col. 10) is not more than Guarantee Commission or Fee
Receivable (col. 9). While furnishing the figure for Guarantee Commission or Fee Receivable (col.
9), the outstanding for the previous year (i.e. 2011-i2) should also be taken into account.
Only the consolidated amount and number of guarantees pertaining to a particular class
is to be depicted in the class-wise and Sector—wise information of guarantees.
STATEMENT N9. 11
(i)
(ii)
(iii)
(iv)
(V)
Amount in column in 7 & 9 have been furnished in thousands of rupees.
Total dividend shown against the companies tally with the dividend shown in SCT.
Investments during the year tally with the amount booked in SCT as well as in the
material for statement No.10.
The reason for “NIL” dividend has been furnished and if the companies/societies are incurring loss,
the cumulative loss up to March,2013 has been furnished.
A certificate to the effect that investment made during 2012-13 as furnished in statement No. 11
have been reconciled with the figures appearing in App. A/C.
(Signature)
Sr. Accounts Officer
Pr. Accounts Office
Counter signature by Chief / Controller of Accounts

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Format of Statement No. 4 - Guarantees ciiven bv Government.
The class or sector under which disclosure in the Financial Statement of Union Government, the State Governments and Union Territory Governments
(with legislature) shall be made are as below: -
1. Details concerning class of Guarantees:
Class (i) Guarantees given to the Reserve Bank of India, other Banks and financial institutions (viz., Industrial Finance Corporation of India,
Industrial Development Bank of India, Life Insurance Corporation of India, Unit Trust of India, etc.,) for repayment of principal and payment of interest,
cash credit facility, financing seasonal agricultural operations and for providing working capital in respect of companies, corporations, co-operative
societies and co—operative banks:-
(In crore of rupees)
Ministry] Maximum Outstanding Addition Deletion during Invoked during the year Outstanding Guarantee Other
Department amount at the during the year at the end Commission or Fee material
guaranteed beginning the year (Other than of the year details
during the of the year invoked during Discharged Not Receivable Received
year the year) Discharged
1 2 3 4 5 6 7 8 9 10 11
[Notez The Number of Guarantees should be noted within bracket under each column.]
Signature
Chief / Controller of Accounts
Counter-signature by the Financial Adviser of the Ministry / Department
Contd. /

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Class (ii) Guarantees given for repayment of share capital, payment of minimum annual dividend and repayment of bonds or loans, debentures issued
or raised by the statutory corporations and financial institutions:-
(In crore of rupees)
Ministry] Maximum Outstanding Addition Deletion during Invoked during the year Outstanding Guarantee Other
Department amount at the during the year at the end Commission or Fee material
guaranteed beginning the year (Other than of the year details
during the of the year invoked during Discharged Not Receivable Received
year the year) Discharged
1 2 3 4 5 6 7 8 9 10 11
[Note: — The Number of Guarantees should be noted within bracket under each column.]
Signature
Chief / Controller of Accounts
Counter-signature by the Financial Adviser of the Ministry / Department
Class (iii) Guarantees given in pursuance of agreements entered into by the Government of India with international financial institutions, foreign
lending agencies, foreign Governments, foreign contractors, foreign suppliers and foreign consultants towards repayment of principai, payment of interest
or commitment charges on loans and for payment against supplies of material and equipment or for services rendered:-
(In crore of rupees)
Ministry] Maximum Outstanding Addition Deletion during Invoked during the year Outstanding Guarantee Other
Department amount at the during the year at the end Commission or Fee material
guaranteed beginning the year (Other than of the year details
during the of the year invoked during Discharged Not Receivable Received
year the year) Discharged
1 2 3 4 5 6 7 B 9 10 1 1
[Notez — The Number of Guarantees should be noted within bracket under each column.]
Signature
Chief / Controller of Accounts
Counter-signature by the Financial Adviser of the Ministry / Department

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Class (iv) Counter — guarantees to banks in consideration of the banks having issued letters of credit to foreign suppliers for supplies made or
services rendered: -
(In crore of rupees)
Ministry] Maximum Outstanding Addition Deletion during Invoked during the year Outstanding Guarantee Other
Department amount at the during the year at the end Commission or Fee material
guaranteed beginning the year (Other than of the year details
during the of the year invoked during Discharged Not Receivable Received
year the year) Discharged
1 2 3 4 5 6 7 8 9 10 11
[N0te: — The Number of Guarantees should be noted within bracket under each column.]
Signature
Chief / Controller of Accounts
Counter-signature by the Financial Adviser of the Ministry / Department
Class (v) Guarantees given to Railways/ State Electricity Boards and other entities for due and punctual payment of dues by companies or
corporations: —
(In crore of rupees)
Ministry] Maximum Outstanding Addition Deletion during Invoked during the year Outstanding Guarantee Other
Department amount at the during the year at the end Commission or Fee material
guaranteed beginning the year (Other than of the year details
during the of the year invoked during Discharged Not Receivable Received
year the year) Discharged
1 2 3 4 5 6 7 8 9 10 11
[Notez — The Number of Guarantees shouid be noted within bracket under each column]
Signature
Chief / Controller of Accounts
Counter-signature by the Financial Adviser of the Ministry / Department
q

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Class (vi) Performance guarantees given for fuifillment of contracts or projects awarded to Indian companies or corporations in foreign countries: —
(In crore of rupees)
Ministry/ Maximum Outstanding Addition Deletion during Invoked during the year Outstanding Guarantee Other
Department amount at the during the year at the end Commission or Fee material
guaranteed beginning the year (Other than of the year details
during the of the year invoked during Discharged Not Receivable Received
year the year) Discharged
1 2 3 4 5 6 7 8 9 10 1 1
[Notez — The Number of Guarantees should be noted within bracket under each column.]
Signature
Chief / Controller of Accounts
Counter-signature by the Financial Adviser of the Ministry / Department
Class (vii) Performance guarantees given for fulfillment of contracts or projects awarded to foreign companies or corporations in foreign countries: —
(In crore of rupees)
Ministry/ Maximum Outstanding Addition Deletion during Invoked during the year Outstanding Guarantee Other
Department amount at the during the year at the end Commission or Fee material
guaranteed beginning the year (Other than of the year details
during the of the year invoked during Discharged Not Receivable Received
year the year) Discharged
1 2 3 4 5 6 7 8 9 10 1 1
[N0te: - The Number of Guarantees should be noted within bracket under each column.]
Signature
Chief / Controller of Accounts
Counter-signature by the Financial Adviser of the Ministry / Department

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Class (viii) Any other: —
(In crore of rupees)
Ministry] Maximum Outstanding Addition Deletion during Invoked during the year Outstanding Guarantee Other
Department amount at the during the year at the end Commission or Fee material
guaranteed beginning the year (Other than of the year details
during the of the year invoked during Discharged Not Receivable Received
year the year) Discharged
1 2 3 4 5 6 7 8 9 10 1 1
[Note: - The Number of Guarantees should be noted within bracket under each column.]
Signature
Chief / Controller of Accounts
Counter—signature by the Financial Adviser of the Ministry / Department
iii

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II.
Details concerning Sectors: -
Power;
Co—operative;
Irrigation;
Roads and Transport;
State Financial Cerporations;
Urban Development and Housing;
Other Infrastructure;
Any other.
Sector-wise information in respect of Guarantees given by the Union Government during the year 2012-23
is to be furnished for each class as per the format given below:
Name of the Ministry] Department:
Name of the Sector: -
(In crore of rupees)
Class and Maximum Outstanding Addition Deletion during Invoked during the year Outstanding Guarantee Other
Sector (No. of amount at the during the year at the end Commission or Fee material
Guarantees guaranteed beginning the year (Other than of the year details
within during the of the year invoked during Discharged Not Receivable Received
bracket) year the year) Discharged
1 2 3 4 5 6 7 8 9 10 11
Class (i)
Class (ii)
Class (iii)
Class (iv)
Class (v)
Class (vi)
Class (vii)
Class (viii)
[Note: - The Number of Guarantees should be noted within bracket under each column.)
Signature
Chief / Controller of Accounts
Counter-signature by the Financial Adviser of the Ministry / Department

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III.
Disclosures to Statement no. 4 - Guarantees given by the Union Government during the year 2012-13
is to be furnished for each class as per the format given below: -
Name of the Ministry/Department:
(In crore of rupees)
SI Class Limit, if any Whether guarantee Any Balance at Details of Details Whether Details of Other
No. fixed within Redemption or payments the end of subsisting concerning the budget the tracking material
which the Reserve Fund exists made out of the year external Automatic documents unit or details:
Government and its details guarantee made in foreign debit of the designated
may give including disclosure Redemption guarantee currency Mechanism Government authority
guarantee of balance available or Reserve Redemption guarantees and contain for
in the Fund at the Fund or Reserve in terms of Structured details of Guarantees
beginning of the year Fund Indian Payment Guarantees in the
rupees on Arrangements, Government
31.3.2013 if any and
(a) (b) (C) (d) (e) (f) (9)
1 Class (i)
2 Class (ii)
3 Class (iii)
4 Class (iv)
5 Class (v)
6 Class (vi)
7 Class (vii)
8 Class (viii)
Signature
Countersigned by the Financial Adviser of the Ministry / Department
Chief / Controller of Accounts

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Format of Statement No.11
Statement showing the investments of the Union Government in Statutory Corporations, Government
Companies, other Joint Stock Companies, Co-operative Banks and Societies, etc. up to end of 2012-13.
Name of the concern Years of Details of investment Total Percentage of Amount of the Remarks
investment amount Government’s dividend/ interest
invested investment to received and credited
up to end the total paid to Govt. during the
of up capital year 2912—13 (In
2012-13 thousands of
rupees)
Type of Number Face value
shares of each
share (Rs)
1 2 3 4 5 6 7 8 9 10
I Statutory
Corporations
II Joint Stock
Companies
(a) Government
Companies/
Corporations
(b) Other Companies
III International Bodies
iii

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IV State (Io-operative
Banks/Other Banks
V Co-operative
Societies
TOTAL
15'