2.52 The DDOs are advised to bear in mind the following checks for
examining the medical claims/bills.
The bill for medical reimbursement should be orepared in form
The amounts drawn in the bills must be supported by proper
receipts and vouchers in all cases, submitted by the govt. servant
alongwith essentially certificates in Form `A’ or `B’
DDO is to examine as to whether the fees charged by the
Authorised Medical Attendant is in accordance with the
He is to examine that all the sub-vouchers for purchase of
medicines or pertaining to various tests etc. are duly
countersigned by the medical officer and by the competent
authority accepting the claim of medical reimbusement.
Special case is to be taken in regard to the diet charges because
these are normally included in the hospital bills submitted by the
govt. servants, as these charges are not reimbursable except in
case of group `D’ employees who are to undergo treatment of
T.B./mental diseases or leprosy etc.
Details in regard to dependants of the govt. servants and
residential addresses must be obtained from the government
servants for keeping the same in the relevant records.
Individual-wise ledger of medical claims should be kept by the
DDO so as to check the unduly heavy medical claims.
2.53 The rates and conditions governing the grant of Conveyance
Allowances are contained in GIO(i) below SR 25. Before admiting the
claims the following checks may be examined by the DDOs:-
The DDO is to examine that the conveyance allowance is not
claimed by the officials during joining time,leave or any period
of temporary transfer.
(ii) The daily allowance or mileage allowance should not be allowed
for journeys within 8 km. radius.
(iii) The conveyance allowance should be allowed to those officials
who pay on an average (computed for 3 months) minimum 20
visits outside their normal duty hours in a month.
(iv) If the average number of visits is less than 20 in a month but not
below 6, proportionate reduction in conveyance allowance
should be done by the DDO.
If the average visit of an official falls below 6 in a month, the
conveyance allowance be not allowed to him by the DDO.
(vi) If the conveyance is not maintained or not used for official
journeys/hospital visits for more than 15 days at a time in a
month the proportionate reduction in conveyance allowance
should be done by the DDO.
(vii) A certificate is to be obtained from those officers who draw at
the minimum rates of conveyance allowance or who do not use
their own conveyance, to the effect that the transport expenditure
incurred in connection with official duty/visit, is not less than the
amount claimed. It is required to be furnished by the DDO
alongwith monthly pay bill.