FORM CAM-1

(Para 7 of Annexure 'C' to Chapter 1) 

STOCK REGISTER OF CHEQUE BOOKS/FORMS

Name of the Ministry/Deptt.. ................................................. IQ Option http://www.iqoption.nl in Nederland

Receipt into stock Issue from stock  
Date From Whom Number Sl. No. of forms Date To whom Number Sl. No. of forms Balance on receipt or issue Initials of G.O. No. & Date of acknowledgement of books issued Remarks
Books Forms Books Forms
1 2 3 4 5 6 7 8 9 10 11 12 '3 14
 

 

 

 

 

 

 

                         

  

 

FORM CAM-2

(Para 9 of Annexure 'C' to Chapter 1)

ACCOUNT OF CHEQUE FORMS

Date Opening balance of cheque forms No. of cheque forms received from stock Total No. of cheque forms to be accounted for (Columns 2+3) No. of cheques issued No. of cheque forms cancelled and destroyed with Sl. Nos. thereof Total No. of cheque forms accounted for (Columns 5+6) No. of cheques written but not issued Closing balance of cheque forms (Columns 4-7) Initials of Cashier Initials of Officer in Charge
1 2 3 4 5 6 7 8 9 10 11
 

 

 

 

 

 

                   

 

 

FORM CAM-3

(Para 12 of Annexure "C" to Chapter-1) 

MINISTRY.....................................
DEPARTMENT..............................

Pay and Accounts Officer
Cheque drawing D.D.O.     

No................                                                                                                  Dated................

To 
The Manager,
..............................
.............................

Subject: Intimation regarding cheques forms to be brought into use. 

Sir,
        In continuation of this Office letter No..................dated............   I have to state that on completion of cheques upto No......... of Variety-I, No........... .of Variety-II and No........... of Variety-III, I will start issuing cheques of the following varieties bearing Nos. detailed below:—

Variety No. I (Negotiable) From No.........................
To............................
Variety No. II (Not-Transferable) From No.........................
To............................
Variety No. Ill (Account-Government 
                     Not payable in cash)
From No.......................
To............................

Yours faithfully,

PAY & ACCOUNTS OFFICER/
CHEQUE DRAWING D.D.O

Copy to Pay & Accounts Officer, Ministry/Deptt. of ..................for information.

Cheque Drawing D.D.O.

 

 

FORM CAM-4

(Para 2.2.1)

(To be maintained by 
Pay & Accounts Officers)

BILL DIARY

Sl. No. Date of receipt of Bill/Token No. From whom received Nature of Claim Amount of Bill Initials of Accounts Clerk No. and Date of DV Remarks
No. & Date of half margin returning Bill
1 2 3 4 5 6 7 8
 

 

 

 

 

 

 

             

 

 

FORM CAM5

(Para 2.2.1)

The form will be printed with the first column containing numbers 01 to 99 and 00, the digits for hundred and thousand being left to be entered in manuscript at the top and bottom of the column by the clerk using it.

TOKEN REGISTER

..................19

Token No. 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th 13th 14th 15th 16th 17th 18th 19th 20th 21st 22nd 23rd 24th 25th 26th 27th 28th 29th 30th 31st
1                                                              
2
3
4
5
6
7
8
9
10
etc.
Opening balance                                                              
No. of tokens redeemed
Total..
No. of tokens issued
Closing balance in hand
No. of tokens not in hand
Total No. of tokens in stock
Cashier*
initials of.. Bill receiver
G.O.

* In token of verification of the closing balance by actual counting and of agreement of the total number of unredeemed tokens with the total number of bills outstanding in the office.

EXPLANATION.—Against the number of the token issued, enter in the column of the "Date" on which it is issued the first letter of the payment Section to which the bill has been sent and the number of the major head of charge. Against all tokens received back enter the letter ("R") (i.e. Redeemed) the column of the "Date" on which they were redeemed.

 

 

FORM CAM-6 

(Para 2.2.2) 

CERTIFICATE OF TOKENS

I certify that............ (Nos.) tokens were redeemed on............ and that the number of these tokens agree with those entered on the bills paid. I have personally satisfied myself that this number agrees with the total number of redeemed tokens shown in the Cheques Delivery Registers, the Register of Cheques Drawn and the Bill Diary on the same date.

 

Junior Accounts Officer.

[Refer Correction Slip 13]

 

 

FORM CAM-7

(Para 2. 2 .3)

TOKEN CENSUS REGISTER

Month of 19
01 26 51 76
02 27 52 77
03 28 53 78
04 29 54 79
05 30 55 80
06 31 56 81
07 32 57 82
08 33 58 83
09 34 59 84
10 35 60 85
11 36 61 86
12 37 62 87
13 38 63 88
14 39 64 89
15 40 65 90
16 41 66 91
17 42 67 92
18 43 68 93
19 44 69 94
20 45 70 95
21 46 71 96
22 47 72 97
23 48 73 98
24 49 74 99
25 50 75 100

NOTE :—The digit for hundred and thousand should be entered in manuscript at the top and bottom of each column, to indicate the numbers of tokens above 100 onwards.

 

 

FORM CAM-8

(Para 2.2.3)

ENQUIRY REGARDING TOKEN NUMBERS OF OUTSTANDING PRE-CHECK BILLS

For the month of............ 19 .

Will you please note on the reverse the token numbers of all bills received at the counter of this office, which may be outstanding in your Section on the afternoon of the................instant and return this memo without fail by the. ...............morning? It is particularly requested that Accounts clerks will include in this list all bills which have not been actually seat to the cash branch, such as those which may be pending either with the G.O. in charge or with the Junior Accounts Officer.

Junior Accounts Officer.

Dated....................19

To

Superintendent 
............................Section

 

 

FORM CAM—9 

(Para 2.3.3)

D.D.O-WISE BILL PASSING CUM EXPENDITURE CONTROL REGISTER

Sl. No. Token No. or Bill Diary No. Nature of Bill Amount Claimed Retrenchment if any from bin passed Amount passed for Payment Initials of P.A.O. Expenditure Control Register Total Initials of J.A.O.
Sub-heads/Units of Appropriation
Budget allotment as it stands from time to time can be shown below each head
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL

 

 

 

 

 

 

 

 

Notes: (i) Separate register will be maintained for each DDO (ii) First few pages may be used for pasting the specimen signature of the DDO, allotment pi funds to the DDO (iii) Allotment of funds may be noted at the top in red ink in cols. 8 to 15 (iv) Progressive expenditure on passing each bill may also be noted in cols. 8 to 15 in red ink as a by-entry (v) Monthly total of expenditure may also be struck (apart from page-wise total) for reconciliation with Compilation Book (vi) Vouchers received from cheque drawing DDOs need not be posted in detail in the register, only the sub-head-wise totals may be entered in this register every week, from the compilation sheet (Daily posting Register) (vii) Debits received through inward account and adjusted, should also be noted in the- relevant columns to watch progress of expenditure.

 

 

FORM CAM-10

(Para 2.3.5)

REGISTER Of CHEQUES DRAWN

Date Cheque No. Amount Initials of PAO
Rs. P.
 

 

 

 

 

 

 

 

 

     

 

 

 

FORM CAM 11

(Para 2.3.5)

[To be maintained in Pay & Accounts Office.]
[Separate sheet for each day]

Date........................ 

REGISTER OF CHEQUES DELIVERED

Sl. No. Cheque Number To whom issued Voucher No. Token No./ 
Bill Diary Number
Amount
Rs. P.
 

 

 

 

 

 

 

 

 

 

 

ABSTRACT AS AT THE END OF EACH MONTH

(a) Sl. Nos./dates of cheques not cashed upto end of the month ...........................
(b) Total amount thereof............................................................
(c) Total amount outstanding under the head 870-Cheques and
     Bills—PAO Cheques upto end of the month......................................
(d) Analysis of difference, if any, between (b) and (c). ................................

 

 

FORM CAM-12

(para 2.3.4)

REGISTER OF REQUISITION OF BANK DRAFTS

Sl. No. Date Bill No. & Date Date of requisition Cheque No. & Date Name/ Designation  of the payee Branch of Bank on which the draft is requisitioned Amount of D.D. Initials of G.O. Number and Date of the Bank Draft Date of despatch of Bank Draft Initials of the G.O. Date of receipt of acknowledgement of Payee
(a) (b)
1 3 3 4 5 6 7 8 9 10 11 12
 

 

 

 

 

 

 

 

 

 

 

 

   

 

 

 

 

 

 

 

FORM CAM-13

(para 2.3.5) 

URGENT

(Observe)

To
........................................
........................................
........................................


MEMO

No.                                             , dated New Delhi,      19                                                          

            A Cheque/Demand Draft No..................................................... dated ................................ for Rs......................................... is sent herewith in payment of the bills noted below :

Token or Voucher No. Particulars of bills paid
No. Date Net Amount
1 2 3 4
 

 

 

 

 

 

     

Total

Particulars of retrenchments made from bill* marked (X) are given in the attacked slips.

for Pay and Accounts Officer.

(Reverse)

MEMO OF  ACKNOWLEDGEMENT

(To be immediately returned by all outstation Drawing and Disbursing Officers)

No.                                        , Date                                             19

To

The Pay and Accounts Officer,
Ministry of...............................
Department of...........................

Receipt of Cheque/Demand Draft No...................................... dated.......................................... for Rs. .......... ............. in payment of the bills noted on die reverse is hereby acknowledged.

Signature
Designation............

 

 

FORM CAM-14 

(Para 2.5.1)

BILL RETURN MEMO

Token No...........

(To be returned in original with reply noted in the right band column)

Pay & Accounts Office, Ministry / Deptt. of..........

No.                   Dated, the                                  19

No. of enclosures (in words) :
Reply No.

Dated, the              19

To the To the
Your bill No..................for Rs................... below with the request that you will kindly remedy the defect pointed out before resubmission and instruct your office to avoid similar errors or omissions in future.

Signature........................
Designation.....................

 

General

1. Not drawn in proper printed form.

2. Not properly filled up the..........................
    .................................. being blank / wrong

3. Contains erasure (s). A fresh bill should be submitted.

4. Contains unattested alterations at the places marked in red ink.

5. To amount of the bill in figures / should be does not agree with that written in words.
    Rs.                                                    and not Rs.

6. Not signed by Drawing Officer.

Establishment

7. Not supported by a certificate of disbursement of amount drawn on previous bills.

8. The nature of vacancy in which has been appointed should be stated.

9. Not supported by an absentee statement.

10. For want of a certificate that all fees & other receipts of all kinds belonging to Govt. have been duly paid into Govt. account.

11. A certificate is required that the Govt. servants for whom grain allowance has been claimed are whole time Govt. servants, that they were not on leave or under suspension and that their emoluments did not exceed Rs............ each per mensem during the period of claim.

12. A certificate is required that all Group 'D' Govt. servants, Head-Constables and Constables, for whom increments have been claimed in the bill have rendered the required period of approved service entitling them to the increased pay drawn in the bill.

13. A certificate is required that the officiating appointments involve the assumption of duties or responsibilities of greater importance entitling the Govt. servants appointed to officiate therein, to the enhanced pay drawn in the bill.

Contingencies

14. A certificate is required that charges on account of electric current consumed in the residence or residential quarters of Govt. servants have been paid for separately by the residents concerned and that no portion of such charges beyond what has been specially allowed by Govt. has been debited.

15. A certificate is required that the telegram was sent on Govt. service and that cash payment was unavoidable.

16. A certificate is required that no portion of the building for which municipal taxes have beer. debited is occupied as residential quarters.

17. A certificate is required that the conveyance charges drawn in that bill were incurred strictly in accordance with the rules.

Travelling Allowance

18. The hour of arrival at and departure from halting place should be shown in the bill.

19. The No. of miles travelled by................ .on each day, viz.................... should be shown separately.

20. A certificate is required that the Govt. servant travelled beyond the limit of his ordinary jurisdiction.

21. Purpose of journey not stated.

22. Information wanted as to whether Govt. servant appeared to give evidence in his public capacity.

23. Headquarters not stated.

24. A certificate is required that the non-gazetted Govt. servants fix whom mileage for road journey has been claimed in the bill travelled by hired conveyance under the orders of the head of his office.

25. A certificate is required that the cost of transporting personal effects has been charged for at goods rate and that the actual expenses incurred were not less than the sum claimed in the bill.

26. A certificate is required that the members of the family accompanying the Govt. servants arc actually residing with and wholly dependent upon the Govt. servant.
 

Signature                
 Designation............

 

 

FORM CAM-15

(Para 2.6.4)

PAY AND ACCOUNTS OFFICER'S CHECK REGISTER OF OUTSTANDING PRE-CHECK CHEQUES

For the Month                 ending.......................................... ...........

Date Amount of cheques delivered Amount of cheques encashed 
(as per daily scroll from the Bank)
Rs. P. Rs. P.
1 2   3  
 

 

 

 

 

 

 

       
TOTAL:  

 

 

 

SUMMARY FOR THE MONTH ENDING.......................................................

Amount of cheques outstanding at the end of previous month..............................

Add amount of cheques delivered (Total Column 2).......................................

TOTAL..............................................

Deduct Amount of cheques encashed/Cancelled (Total Col. 3 )............................

Balance—Amount of cheques outstanding................................................

Certified that the above balance has been tallied with the list of cheques outstanding and found to be correct.

PAY AND ACCOUNTS OFFICER.

 

 

FORM CAM-16

(Para 1.18.1)

REGISTER OF VALUABLES

SL No. Date of receipt From whom received Nature of valuables (e.g. whether Cheque/ Demand Draft) No. & Date & name of Bank on which drawn Amount Initials of How disposed of with particulars (e.g. credit to Bank; return to Party/DDO) Date of Bank scroll in which credit traced Initials of Jr./Sr. Acctt. Remarks
Jr./Sr.
Acctt.
J.A.O.
1 2 3 4 5 6 7 8 9 10 11
 

 

 

 

 

 

 

 

                   

[Refer Correction Slip 197]

 

 

FORM CAM-17

(Para 1.16.4)

REGISTER OF PUBLIC SECTOR BANK SUSPENSE/RESERVE BANK DEPOSITS

Description of PAO 

Code No. allotted to PAO ............................................
Code No. allotted to Cheque Drawing DDO. ...........................

Date
(1)
Payments per PSB's Daily Scroll
(2)
Receipts per PSB's Daily Scroll
(3)
Remarks
(4)
(Discrepant items if any to 
be indicated)
Initials
(5)
Rs. P. Rs. P.
 

 

 

 

 

Totals for the Month 
 

[Refer Correction Slip 196], [Refer Correction Slip 197]

 

 

FORM C.A.M. 17A

(See Paras 1.18.3 & 1.18.4)

Effect on R.B.D. etc. based on clearance memos received against settlement through R.B.I. (CAS) Nagpur.

Principal Accounts Office, Ministry/Department of..........................         Month of............ 19................

SI. No. (to be continuous for a financial year) R.B.I. clearance memo No. & date. Indicate against entries in col. 3 whether particulars were received & T.Es. prepared (See para 1.18.3) Amounts where the memos afford receipts Amounts where memos represent disbursements Remark
Against advices issued by Pr. A.O. Against advices; issued by AG on Railways etc. in terms of paras 8.20.2, 8.10.3 & 8.15.1 Total

Heads bearing contra effect

Total Head bearing contra effect
(to be reckoned as debit under R.B.D.) 858 etc. 886 887 888 889 (to be reckoned as credit under R.B.D.)
R. B. S. (Original credit vide para 1.18.2) (only in supply/Ex. Affairs accounts books, vide paras 8.10.1 & 8.11.1; to appear as responding (—) Dr. vide para 1.18.4) 858 etc. R.B.S. (Responding (—) Cr. vide para 1.18.1 or original debit vide para 8.10.3)
1 2 3 4 5 6 7 8 9 10 11 12 13
        Rs. Rs. Rs. Rs. Rs. Rs. Rs.  

 

 

 

 

 

[Refer Correction Slip 23]

 

 

FORM CAM-18

(Para 3.3.2)

(To be maintained by the 
cheque drawing D.D.Os)

REGISTER OF BILLS RECEIVED

Sl. No. Date Designation of D.D.O. Particulars of the bill Net amount Date of passing 
bill & Issue of Cheques
Cheque No. Amount Remarks
1 2 3 4 5 6 7 8 9
 

 

 

 

 

 

               

  

  

FORM CAM-19 

(Para 3.3.2)

(To be maintained by the 
cheque drawing D.D.Os)

REGISTER OF CHEQUES ISSUED

Sl. No. Date Ref. to Sl. No. of Bill Register Particulars of the Bill

To whom issued

Cheque No. Amount Initials of D.D.O. Remarks Date of encashment Initials of D.D.O. Amount of assignment Balance in assignment account
1 2 3 4 5 6 7 8 9 10 11 12 13
 

 

 

 

 

 

                       

 

 

FORM CAM-20

(Para 3.4.2)

BANK RECONCILIATION STATEMENT OF DISBURSEMENTS RELATING TO THE MONTH OF........ 19........

Ministry/Department/Office of ..........................................................................................

Total payments as per bank scrolls Total payments as per the Register of Cheques issued Amount of Cheques issued in earlier month(s) but encashed during the month Amount of Cheques issued during the month but not encashed Items in bank scrolls not relating to DDO and other errors in scrolls  2+3 - 4+5 
(should be equal to the figures under col. I)
1 2 3 4 5 6
 

 

 

 

 

 

 

         

[Refer Correction Slip 30]

 

 

FORM CAM-21

(Para 3.4.3)

(For cheque drawing D D.Os) 

 LIST OF PAYMENTS

Ministry/Department/Office of ......................................

Lilt of Payments for the week ending ——————————————————————

Designation of the D.D.O. (Cheque drawing) ——-———————————————

  Authority Amount
Credit (assignment) advised for the 
quarter ending —————————
 

 

 

 

 

Abstract
Balance in the quarterly assignment 
at the close of last week——————-———-
Total payments during the week ———
Balance in the quarterly assignment 
at the end of the current week——————

Sl.No.

Date Particulars of the bill Serial number given 
in Bill Register
To whom paid Cheque No. Amount
1 2 3 4 5 6 7
    

  

 

 

Total Rs.                                  ——————

Rupees ———————————————only.

Certified that the total payments during the week ending.................................... indicated above agrees with the payments shown in the Register of Cheques issued and the progressive total of assignment worked out in the latter has been reconciled with the progressive total indicated in the Bank's payment scroll.

The *reconciliation statements of receipts/payments for the month of.................... are also attached.

Signature         
Designation of D.D.O,

* To be submitted monthly, with the last week's list.

 

 

FORM CAM-22

(Para 3.4.4)

(To be maintained by the 
Cheque drawing D.D.OS.)

MONTHLY RECONCILIATION STATEMENT OF RECEIPTS DEPOSITED INTO THE BANK BY 
CHEQUE DRAWING D.D.Os

Month/year..........

Total of remittance scat to Bank through Challans by Cheque drawing DOO during the month Total of receipts as per Bank Scrolls Total of remittances pertaining to earlier period and shown in the scroll for the month Total of remittances made but not appearing in the Bank Scroll for the month Items in Bank Scroll not relating to the D.D.O. TOTAL

1+3 - 4+7

This should tally with the amount under Col. 2

Remarks
Date Item Amount
1 3 3 4 5 6 7 8 9
  

 

 

 

 

 

               

NOTE : Normally the figure in Col. 3 of current month's statement will represent figure of Col. 4 of the statement of the previous month. In case of difference only, the details may be given.

[Refer Correction Slip 29]

 

 

FORM CAM-23

[Para 4.11.1]

FLY LEAF OF PAYMENT REGISTER

Scale of pay.........................................................................

SI No Name Date of increment Pay Remark
1 2 3 4  
 

 

 

 

 

 

       

 

 

FORM CAM-24 

(Para 4.11.4) 

ESTABLISHMENT CHECK REGISTER

Name of the D.D.O...........................................

Designation of post No.& Month of Voucher No. of permanent posts No. of temporary posts Total Posts Number of incumbents Remarks
Substantive On leave
Officiating
1 3 3 4 5 6 7 8
 

 

 

 

 

 

 

         

 

 

 

FORM CAM-25

(Para 4.18.1)

Grant No .......................

REGISTER OF SPECIAL CHARGES of the..............for the year 19..... .19....

(Name of the DDO)

ORDERS SANCTIONING EXPENDITURE NOTE BY PAO REMARKS
Issuing authority Number Date Substance of orders Amount of sanction Token No. Date of Payment Amount Progressive expenditure
Bill No.
1 3 3 4 5 6 7 8 9