CHAPTER 7

PROCEDURE FOR FINALISATION OF PENSION CASES AND CASES OF PAYMENTS FROM THE COMPASSIONATE FUND OF GOVERNMENT OF INDIA

[Refer Correction Slip 116]

7.1.1     With the introduction of the revised system of drawal of pay and allowances of gazetted officers vide Govt. of India, Ministry of Finance, Deptt. of Economic Affairs O.M. No. F. 10(9)/B(TR)/76 dated 28th February, 1976, there will be no difference between gazetted and non-gazetted officers in regard to the procedure for processing of pension cases. All cases will be dealt with and processed in accordance with the procedure prescribed in Central Civil Services (Pension) Rules, 1972 for non-gazetted staff.

7.1.2     The Pay and Accounts Office will be responsible for the finalisation of pension cases of Govt. servants whose retirement or deemed date of retirement or death while in service falls on or after the date of departmentalisation of accounts from Audit in the Ministry/Deptt. concerned. He will also be responsible for the finalisation of pension papers of the Govt. servant whose date of retirement or death arose before the departmentalisation of accounts but in whose case the pension papers have not been sent to the Accountant General concerned by the Ministry/Deptt.

Necessary service particulars and payments authorised in respect of each government servant who retires from or otherwise quits service under Government or expired while in service, may be recorded by the P.A.O. in a register in Form CAM 52-B and the payments when made, may also be recorded therein in the prescribed columns.

[Refer Correction Slip 164]

7.1.3     The P.A.O. will arrange to issue necessary pension payment order to the pensioner who desires to draw pension directly from the concerned Pay and Accounts Office. The disbursement of pension will be made normally by the P.A.O. by cheque or demand draft. However, the procedure prescribed in the Office Order No. C-49 dated 9th February, 1976 issued by the office erstwhile C.P.A.O. Deptt. of Supply (Annexure 'A' to this Chapter) shall be followed with suitable changes for remitting pensions through money orders. The P.A.O. may also arrange for payment of pension through another Pay and Accounts Office of the same Ministry/Department at a different station if the pensioner so desires. For this purpose, the P.P.O. will be sent by the former to his Principal Accounts Office, for being forwarded to the latter with suitable endorsement.

[Refer Correction Slip 31]

7.1.4     In case where the pensioners wish to draw pensions through treasury, the P.A.O. will send the necessary Pension Payment Orders to the Accountant General of the State/Union Territory in whose jurisdiction the payment is to be made. This payment authority will be issued by the P.A.O. through the Principal Accounts Officer of the Ministry/Department where the Accounts Officer authorised in this behalf will countersign the pension payment authority and forward the same under a forwarding letter (Annexure B to this Chapter) to the Accountant General concerned after embossing the special seal of the Principal Accounts Officer on the letter of authority. The specimen of the special seal and the signature of the officers authorised to countersign the payment authority will be sent by the Principal Accounts Officers to all Accountants General. Where the P. A. O. and the treasury at which the payment is desired by a pensioner fall within the territory of the same State, the P.A.O. will issue the authority directly to the Accountant General without the intervention of the Principal Accounts Officer, but endorse to him a copy of the letter with which he forwards the P. P. O. to the A. G. For this purpose the special seal and the specimen signature of the P.A.O. should be sent to the Accountant General. The pension payment authority should also indicate the allocation of the pensionary liability between different Governments if the same is to be borne by more than one Government under the rules in Section IV of Appendix 3 to Account Code Vol. I. On receipt of the pension payment authority the A.G. will arrange for payment at the treasury from which the pension is to be drawn. The payment of pension to such of those pensioners who opt to draw them through public sector banks will also be authorised by the P.A.O. through the Accountant General of the State in which the branch of the public sector bank is situated.

While forwarding the P. P.O. to the Treasury Officer, the Accountant General will endorse a copy of his letter to the Treasury Officer, to the Principal Accounts Officer and also to the originating PAO concerned. The Principal Accounts Office will keep a record of (a) all authorities received from the PAOs and transmitted to the Accountant General after countersignature and (b) endorsements received from the P.A.Os on letters with which authorities were issued directly by them to the A.G. of the same State. The Principal Accounts Office will then link these items with the endorsements later received from the Accountants General on their letters forwarding the P. P. Os to the treasuries. If the Principal Accounts Officer notices any cases where endorsements have been received from the Accountant General without the corresponding endorsement from the P.A.O. the case will be probed further by the Principal Accounts Office.

[Refer Correction Slip 99]

7.2.1     The Pension Payment Authority to be issued by the P.A.O. through the Principal Accounts Officer to the Accountant General concerned will be in the form of Pension Payment Orders (Form CAM-52). This form may also be issued to such of Government servants who wish to draw their pensions directly from the P.A.O. of the Ministry/Deppt. to which he belonged. The pensioner's portion as well as disburser's portion may be got printed in a book form with a thick cloth bound cover.The payment of Pension to Ex-servicemen of Assam Rifles may be made through Sub-Post office at Vijay Nagar in Arunachal Pradesh as a special case.

[Refer Correction Slip 172]

7.3.1     Consequent on the separation of accounts from audit in Delhi Administration from 1st April, 1977, the four treasuries in Delhi/New Delhi have been re-organised into multi-departmental Pay and Accounts Offices and have ceased to exist as treasuries. Accordingly in respect of the pensioners who desire to draw their pension at Delhi/New Delhi otherwise than through public sector banks, payments will be made directly by the Pay and Accounts Officers of the Ministries/Departments from which they retired. However, if they choose to draw their pensions through public sector banks in the territory of Delhi, the Principal Accounts Officer of the concerned Ministry/Department will issue the necessary payment authority over his special seal to the Pay and Accounts Officer (Delhi Administration) No. 3, R.K. Puram, Treasury Building, New Delhi who will arrange for the payment of pensions through public sector banks in accordance with the procedure prescribed under the scheme for payment of pensions through public sector banks. The Pay & Accounts Officers of the various Ministries/Departments of the Government of India stationed at Delhi can, however, issue the necessary payment authority over special seal directly to the P.A.O. (Delhi Administration) No. 3, R. K. Puram, Treasury Building, New Delhi without the intervention of the Principal Accounts Officer of the Ministry/Department concerned. The reimbursement made by the Reserve Bank of India, New Delhi to the public sector banks for these payments will be included by the Reserve Bank of India in scrolls sent by them to the said Pay & Accounts Office of Delhi Administration who will account for them under the final heads of accounts and will also conduct the post checks of the payments.

7.3.2 For the purpose of conducting post check of pension payments made by authorised public sector banks, the concerned PAOs of Delhi and Andaman and Nicobar Islands Administrations should maintain a Register of PPOs authorised for payment at branches of various public sector banks in Form CAM 52-A. Separate registers should be maintained for each P.S. Bank authorised to make pension payments with separate page or set of pages being set apart for the different paying branches. The relevant particulars of PPOs received by them from the departmentalised Pay and Accounts Officers of the various Ministries/Departments of the Govt. of India should be noted in this register under the attestation of P. & A.O. before these are passed on for arranging the payment to the link branch of the public sector banks. The post check of pension payments listed in the payment scrolls received from the various PSBs will be conducted with reference to the particulars noted in the Register of PPOs. The scrolls received from the banks will be stitched into separate month-wise and bank-wise bundles for facility of reference and record. The post-check will comprise in seeing :—

(i) that the name of the pensioner as shown in the scroll tallies with that shown in the Register and that the PPO No. also agrees. The amount of basic pension after taking into account any subsequent increase/decrease as well as relief on pension has been correctly worked out and paid;

(ii) that the payments are supported by life certificate, non-employment/ employment certificates, non-marriage/non-remarriage certificates and undertakings in respect of widow family pensioners as prescribed in para 15 of the Scheme for payment of pensions of Central Govt. Civil pensioners by PSBs, wherever necessary;

(iii) that the payment of arrears of pension are checked with reference to 'due and drawn' statement and that the sanction of the competent' authority has been obtained, wherever needed ;

(iv) that the payments made on account of commuted value of pension are checked with reference to pension authorities issued by the concerned P.A.O. and that the amount of monthly pension has been reduced from the date as shown in the authority. A note of the reduced pension i.e. the reduced amount and the date of its effect, should also be made in Col. 6 of the Register of PPOs ;

(v) that the payments are classified correctly and allocation, where necessary, has been made as shown in the P.P.Os ;

(vi) that income tax has been deducted wherever required (See also the footnote below para 4.10.1 of C.A.M.);

(vii) that the Pension Payment Order is returned for cancellation on the death of a pensioner/recipient of family pension; and

(viii) that the incidents relating to deaths and transfers are noted in the remarks column of the register of P.P.Os.

In token of having verified the correctness of the payments on the lines indicated above, the following certificate will be recorded by the J.A.O., on each payment scroll selected for post-check :—

"Certified that the payments included in the scroll have been checked with the Register of PPOs and found in order. These have also been supported by the prescribed certificates, wherever required (cases where these requirements have not been fulfilled may be separately and distinctly mentioned in the scroll along with the action taken) and the certificate suitably amended".

The payments required to be verified by PAOs will be intimated by them in token of having done the prescribed verification.

Note: The procedure prescribed in this para will be applicable, mutatis mutandis, to the Controller of Accounts, Ministry of External Affairs and the Pay & Accounts Office, Assam Rifles, Shillong, for the purpose of conducting the post-check, in terms of clause (iv) of para 7.5.1 (B), of the vouchers relating to pension payments in Nepal, in respect of the retired personnel of the various Central Government Civil Departments (other than Assam Rifles) and Assam Rifles respectively.

[Refer Correction Slip 141]

7.3.3 The pensioners of some of the State Governments residing in the Union Territory of Delhi have been permitted by Delhi Administration to avail of the facility of drawing their pension through public sector banks in the Union Territory of Delhi. According to the instructions issued by the Reserve Bank of India to the public sector banks in such cases, the payments are to be distinctly shown by the banks in the payment scrolls against the State Governments to whom the payments are debitable. It should be seen that the payments debitable to State Governments and not mixed up with those finally adjustable in the books of the Central Government. If any such cases come to notice, the same should be segregated and it should be ensured that re-imbursement is obtained in these cases promptly from the concerned State Governments.

[Refer Correction Slip 120]

7.4.1     In respect of Central (Civil) pensions payable in Sikkim, the pension payment orders will be sent by Pay and Accounts Office to its Pr. Accounts Officer who will countersign and forward them to the Director of Audit (Central) Calcutta after embossing thereon the special seal of his office. If the P.A.O. issuing the pension payment authority is situated at Calcutta, he may issue authority directly to the Director of Audit (Central) Calcutta instead of routing through his Pr. A.O. The Director of Audit (Central) Calcutta will thereafter, authorise the Finance Deptt. of the Govt. of Sikkim to make the payment of pension and to claim reimbursement from him, duly supported by the relevant vouchers and other documents. On receipt of claims and after necessary scrutiny of the debits, D.A. (Central) Calcutta will reimburse Govt. of Sikkim by demand draft drawn in favour of Secretary, Finance Deptt., Govt. of Sikkim, Gangtok on the State Bank of India, Gangtok. He will also account for these reimbursements to the Sikkim Govt. under the final heads of accounts in the Central Section of his books.

7.4.2     The above arrangement of reimbursement to the Sikkim Govt. will be applicable to Central civil pensions (old and new) whether made through public sector banks or at the treasuries located in Sikkim, and shall be applicable to all transactions that have taken place with effect from 1st April, 1977 and outstanding in the books of Sikkim Govt. 

7.5 PAYMENT OF PENSIONS IN NEPAL

7.5.1     Consequent upon departmentalisation of accounts in the Ministry of External Affairs the following procedure will be followed for payment of pensions in Nepal:—

(A)     Payment of Defence pensions will be made by the Military Attache to the Indian Mission in Kathmandu as heretofore on the basis of authority from C.D.A. concerned and the expenditure would be booked under the head "858-Suspense Accounts-PAO Suspense-Items adjustable by C.D.A." and included in the monthly cash account of the Embassy rendered to the Controller of Accounts, Ministry of External Affairs. The schedules with supporting vouchers will, however, be sent by the Military Attache in Kathmandu directly to the Controller of Defence Accounts (Pensions), Allahabad for necessary adjustment to the final head. A copy of the schedule would be attached to the cash account by the Embassy to enable the Controller of Accounts, Ministry of External Affairs to effect monetary settlement with C.D.A. (Pensions) Allahabad.

(B) (i)     In respect of pension/gratuity payments to the personnel of Assam Rifles, Ministry of Home Affairs, necessary authority with special seal affixed and duly signed in ink, will be issued by the Pay and Accounts Officer, Assam Rifles, Ministry of Home Affairs direct to the Mission in Kathmandu. To facilitate verification of authority, the specimen of special seal of the Pay and Accounts Office, Assam Rifles and the specimen of signature of the concerned Accounts Officer will be forwarded to the Mission through the Controller of Accounts, Ministry of External Affairs. The Mission after verifying the authenticity of the order, will arrange payment to the pensioner/gratuitant.

(ii)     In the case of other Central Departments, the Pension Payment Orders (duly affixed with special seal and signature) will be routted by the Principal Accounts Officer concerned through the Controller of Accounts, Ministry of External Affairs in each case.

(iii)     These pension/gratuity payments will be adjusted to the final head under the major head "266-Pensions and Other Retirement Benefits" in the books of the Ministry of External Affairs itself.

(iv)     However, the Controller of Accounts, Ministry of External Affairs will send the vouchers relating to such payments of pension/gratuity to Assam Rifles personnel alongwith certified list of payments, to the Pay & Accounts Officer, Assam Rifles, Shillong, under Ministry of Home Affairs for post-check and record in his office and for producing them to statutory Audit parties, whenever, required. The vouchers relating to other Central Departments referred to in (ii) above will be retained for post-check in the office of the Controller of Accounts, Ministry of External Affairs.

(v)     The procedure prescribed in (iii) above will also be applicable to payments continued to be made based on Pension Payment Orders issued under special seal by Accountant General, Central Revenues prior to departmentalisation of Union Govt. (Civil) Accounts.

(C)     Pension Payment Orders issued by the State Accountants General in respect of State Govt. pensioners will be routed through the Controller of Accounts, Ministry of External Affairs, to the Mission in Kathmandu for arranging payments. The vouchers relating to such payments received alongwith the monthly cash account from the Mission by the C.A., Ministry of External Affairs will be forwarded by him to the Accountant General concerned for obtaining reimbursement by way of cash settlement after classifying the payments under the head "858-Suspense Accounts-PAO Suspense-items adjustable by......... A.G." as usual.

(C)     Pension Payment Orders issued by the State Accountants General in respect of State Govt. pensioners will be routed through the Controller of Accounts, Ministry of External Affairs, to the Mission in Kathmandu for arranging payments. The vouchers relating to such payments received alongwith the monthly cash account from the Mission by the C.A., Ministry of External Affairs will be forwarded by him to the Accountant General concerned for obtaining reimbursement by way of cash settlement after classifying the payments under the head "858-Suspense Accounts-PAO Suspense-items adjustable by......... A.G." as usual.

7.6 ACCOUNTAL

7.6.1     In respect of pensionary payments made by Pay and Accounts Officer, the expenditure would be recorded under the final heads and included in the monthly account rendered by the P.A.Os. to the Principal Accounts Officer.

7.6.2     The pension payments paid through the treasuries will also be accounted for under the final head by the A.G. concerned even after 1-10-1976.

7.6.3     The final heads of accounts relating to pensions would thus be operated by all P.A.Os. and also by As.G. The final consolidation of the accounts of pension payments would be done by the authority which would be responsible for consolidation of the accounts of the Government of India as a whole.

7.6.4     Expenditure on account of under noted payments occuring at the State-treasuries will be booked by the Accountants General in the State Section of accounts under the descriptive sub-head "Transactions adjustable by the Department of...................." under the major/minor heads "858-Suspense Accounts-PAO Suspense" for eventual cash settlement with the Pay and Accounts Officer concerned.

S.No. Particulars Administrative Ministry/Department concerned
(i) Payment of pension on behalf of foreign Government to foreign Government pensioners residing in India Department of Economic Affairs
(ii) Monetary grant to Sanskrit, Arabic and Persian scholars Ministry of Home Affairs
(iii) Monetary allowance sanctioned to the recipient of Ashok Chakra and other gallantry awards Ministry of Home Affairs
(iv) Life pensions sanctioned by the Ministry of Education under National Research Professors Scheme Ministry of Education.

There is, however, no bar to the Pay and Accounts Officers making these payments direct to the pensioners by means of demand drafts/cheques. These instructions will not apply to the payment of pensions to Burma Government pensioners at the State treasuries, which will be governed by the procedure prescribed in Article 127 of the Account Code Vol. IV.  

7.7 COMMUTATION OF PENSION

7.7.1     Applications for commutation of pensions will be dealt with by the P.A.O. of the Ministry/Department concerned. In the case of pension for which pension payment orders were issued by the Accountant General prior to the date of departmentalisation, the Pay and Accounts Officer will obtain the necessary details from the Accountant General for determining and authorising the commuted value as also advising reduced rate of pension payable after commutation. If the pensioners are drawing pension direct from the Pay and Accounts Office, the payment of commuted value of the pension will be made by the Pay and Accounts Office. In other cases, i.e., in cases where the pensioners are drawing their pension through treasuries or public sector banks the Pay and Accounts Officer will issue the authority for payment of commuted value of the portion of pension to the Accountant General of the State in which the treasury or the public sector bank is situated. The revised rate of pension after commutation will also be intimated by the Pay and Accounts Office to the Accountant General in such cases. Further action to arrange payments of the commuted value through the pension disbursing officer concerned and to reduce the rate of pension after commutation will be taken by the Accountant General. The procedure laid down in this regard in Para 18 of the scheme for payment of pension of Central Govt. civil pensioners by public sector banks will be followed in the case of pensions paid through public sector banks.

7.7.2     In order to expedite payment of commuted value of pension in cases where the issue of the P.P.O. is delayed for one reason or the other and the application for commutation is received before the issue of P.P.O. but within one year of the date of retirement (i.e. where medical examination will not be necessary in terms of Min. of Finance, Deptt. of Expenditure O.M. No. 14(5)-EV(A)/76 dated 26.12.1977), the commuted value of pension should be paid by the Pay and Accounts Office before the issue of the P.P.O. and the effect of commutation incorporated in the P.P.O. itself.

For arranging payment of commuted value of Pension through the D.D.O. to a Government servant retiring on superannuation and who has applied for such payment being made at the time of issue of the P.P.O. in terms of the provisions made in Rule 13(3) of the Central Civil Services (Commutation of Pension) Rules, the Pay & Accounts Officer will follow the procedure prescribed in D.P.A.R.'s O.M. No. 34/6/84-PU dated 20th November, 1984.

[Refer Correction Slip 151]

7.8.1     The provision of C.C.S. (Pension) Rules, 1972 as amended from time to time shall be followed with a view to eliminating delays in the payment of pension and release of death-cum-retirement gratuity.

7.9.1 Payments from the Compassionate Fund of the Government of India are regulated under the rules circulated with Resolution No. 3(1)-EV/A dated 21st March'66 as amended by O.M. No. F. 18(10)-EV(B)/77 dated 18th August '79 and No. F. 18(10)-EV/81 dated 21st October '83 issued by Ministry of Finance, Department of Expenditure.

7.9.2 Awards for payments from the Compassionate Fund fall under two categories, namely :

(a) Lump-sum payments; and

(b) Recurring payments to be made at quarterly intervals, in arrears.

7.9.3 Where the award is for a lump-sum amount, payment shall be made by crossed cheque/bank draft to the beneficiary, only by the Pay and Accounts Officer of the Administrative Ministry/Department on the basis of :—

(a) sanction letter addressed to him by the Ministry/Department with the concurrence of the Establishment Division of the Ministry of Finance (a) reference to whose no. and date being quoted in the sanction letter); and

(b) a receipted bill (in Form. CAM-67) drawn by the D.D.O. showing the expenditure debitable to the head "288-Social Security and Welfare-E.—Other Social Security and Welfare Programmes— Other Programmes—Payments from the Compassionate Fund", as indicated in the sanction.

7.9.4 Where the award is of recurring nature and the payments are to be made at quarterly intervals, in arrears, and the payment is sought at the counter of the Pay and Accounts Officer, of the Administrative Ministry/Deptt. concerned, the sanction will be noted by the Pay and Accounts Officer in a separate register to be maintained in the same format as that for the Register of Special charges (Form C.A.M. 25). The Pay and Accounts Officer will make payment by crossed cheque/bank draft to the beneficiary, on the expiry of each quarter to which the payment relates on submission of a receipted bill (form CAM-67) after proper identification which, at the time of first payment will be with reference to the descriptive roll of the beneficiary received with the sanction letter. The expenditure will be debited to the head indicated in Para 7.9.3.

7.9.5 Where, however, the payment is not sought at the counter of the Pay and Accounts Officer but at a Treasury, the Pay and Accounts Officer would issue a special seal Authority in favour of the Accountant General in whose jurisdiction the treasury is situated, in accordance with the procedure laid down in para 7.1.4 supra, to enable the latter to arrange payment, after proper identification at the time of first payment etc. as laid down in the preceding para 7.9.4. Such payments are not permitted to be obtained through Public Sector Banks.

[Refer Correction Slip 116]

 

Annexure A to chapter 7

[Referred to in Para 7.1.3]

Copy of the Office Order No. C-49 dated the 9th February, 1976 issued by the Office of the Chief Pay & Accounts Officer, Department of Supply.

SUBJECT:—Sanction of payment of pension by postal money orders—procedure to be followed in respect of

As per existing orders contained in office order No. C-73, dated 6-3-71 the payment of pension to the pensioners is made by cheques only at the counter of the Pay & Accounts Offices.

It has now been decided by Ministry of Finance (Department of Expenditure) that the facility of pension payment by postal money orders in terms of provisions of the C.T.Rs. should also be extended by the separated Pay and Accounts Offices to the pensioners who opt for this mode of payment.

In respect of payments of pension, the separated Pay & Accounts Offices are functioning on the lines of treasury office and therefore the procedure detailed in Part V, Chapter VI of C.T.Rs. Vol. I may be followed mutatis mutandis. Some of the important instructions for the guidance of the Pension and other sections are noted below:—

Indent for postal money order forms

On the requisition of pension section, the money order forms like postage stamps may be purchased in accordance with the instructions contained in  Rule 123 of Central Govt. Account (Receipts & Payments) Rules 1983 Vol. I and the cost may be debited to the head "Cost of Remittances by Money Order" under the Major Head "266—Pension & other retirement benefits". Money order forms will be purchased from the nearest post office on payment by cheque and P.A.O. Pension will maintain a stock register of money order forms. S.O. Pension will keep an account of the receipt and issue of money order forms. The stock taking should be done in August and February each year. The detailed Account Register should be closed on the 15th of the following month and submitted to P.A.O. Pension. The half-yearly review of stock taking will be submitted to the Dy. C.P.A.O./Sr. Dy. C.P.A.O. as the case may be. The submission of this Register should be watched through C.R. At the time of 2nd stock taking i.e. in the month of February, the cost of money order forms which has been utilised for remitting pension to pensioners drawing pension in excess of Rs. 100/- may be debited to the head 'Pension & Retirement allowance' by minus debit to the head 'Cost of Remittance by Money Order' where it was initially debited in terms of Rule 360(viii) of CTRs Vol. I.

[Refer Correction Slip 95]

Payment of Pension by Pension Section

The payment of pension upto Rs. 100/- per month may be remitted to the pensioner by postal money order at the cost of the Government. A circular that pension can be remitted by Money Order at the cost of pensioners excepting those drawing pension upto Rs. 100/- (in whose case the cost of remittance is debitable to Government) may be handed over to each pensioner when he visits this office for drawing pension for the month of March/April, 1976 to enable those who elect to draw their pension by Money Order to file their declaration to this effect. The charges on account of the money order commission less cost of money order form which already stands debited to the final head at the time of purchase of money order form should be shown as distinct item in the bill relating to such claims debiting the expenditure thereof to the sub-head 'Cost of Remittance of Pension by Money Order' under the major head "266 Pension and other retirement benefits" in terms of Ministry of Finance O.M. No. F. 10(43)B-71, dated 31-8-71.

In respect of other pensioners drawing pension in excess of Rs. 100/- the charges of remittances will be deducted from the amount of the pension. The deduction on account of Commission on Money Order and cost of Money Order form should be shown at the foot of money order for the information of the recipient.

The pensioner who elects to have his pension paid by Money Order should present in person to the Pay & Accounts Officer (Office Counter) a declaration to this effect with his copy of the pension payment order. The pensioner should be identified as per procedure laid down in rule 356 of CTRs Vol. I. A separate file headed (pension payable by money order) should be maintained in Pension Section. The declaration should be pasted in this file.

On the date not later than 5th of each month, a consolidated bill should be prepared of all such pensioners (separate bill may be prepared for pensioner drawing pension in excess of Rs. 100/-) and the entries in the record maintained for such payment should be signed by the PAO Pension as per provision of Rule 361 of CTRs Vol. I.

The pension section will send the passed bills to Cheque Section who will prepare one Cheque for the total amount shown in the bill. Simultaneously, pension section will prepare a list in duplicate showing the amount of concession and pension payable to the pensioners.

All the money order forms duly filled in and marked prominently on the top of the Money Order forms 'To be paid to the payee only' and signed by PAO Pension should be sent in bulk to the nearest post office along with cheque and list indicating the details of commission charges etc.

Watching of Acknowledgement

In order to avoid any fraudulent payment of pension the acknowledgement of money order forms should be watched through special register and kept  record. The signature on the acknowledgement form should be compared with specimen signature available on the P.P.Os as per provision contained in rule 360(ii) of C.T.Rs Vol. I. Next pension bill should not be drawn in respect of pensioners till their acknowledgement is received. A reference to the pensioners to this effect that acknowledgement of pension sent by Money Order has not been received should be made and formal receipt watched. A certificate stipulated in rule 360(vii) of C.T.Rs Vol. I that the PAO Pension has satisfied himself that all pensions included in the schedule for the previous months have been paid to the proper person and that he has obtained ail money order receipts in support of these payments and filed them in his office should be recorded in the schedule for the months following the months of payment.

The various other checks prescribed in rule 360 of C.T.Rs Vol. I and other rules should be exercised while making payment by money orders

Note 1: The limit of remittance of pensions including relief by M.O. at Government cost has since been raised from Rs. 100/- to Rs. 250/- P.M.

Note 2:    With effect from the pension payable for the month of September, 1982 onwards remittance of pension plus appropriate relief admissible thereon by Money Order at Govt. expense has been permitted in all cases where the basic pension is equal to or less than Rs. 215/- p.m. Basic pension in this context will include temporary/adhoc increases in pension if any, and the adhoc relief sanction with effect from 1-1-1973 to pensioners who retired prior to 1-1-1973.

[Refer Correction Slip 92]

 

Annexure B to chapter 7 

(Referred to in para 7.1.4)

Office of the Pay & Accounts Officer 
    Department of. .....
Ministry of.........

To
    The Accountant General 
    Through (he Principal Accounts Officer 

Sir,

A Pension Payment Order whose details are given below:

............................ in favour of Shri/Smt.................. is forwarded herewith for arranging for payment at ................

Details
Pension Payment Order No.

(1) Category of Pension:-
(2) (a) Amount of Basic Pension                                           Rs.............
     (b) Adhoc/Temporary Increase                                         Rs. ...........
     (c) Relief on Pension                                                       Rs. ...........
     (d) Family pension in the event of death of pensioner          Rs.. ...........

(in addition, Relief/Adhoc Relief sanctioned from time to time)

(3) Date of Commencement of Pension:

(4) Treasury/Bank where payable:

Conditions attached to Pension: Payments may be made subject to the conditions specified in the PPO as well as the CCS (Pension) Rules and Treasury Rules.
A declaration regarding non receipt of provisional pension may please be obtained/recovery of provisional payment as shown in the PPO made before first payment.

Receipt of this letter may please be acknowledged.

Yours faithfully

Pay & Accounts Officer.

Encl: (1) PPO (Pensioners & Disbursers portions)
        (2) Photo
        (3) Specimen Signature Slip
        (4) Option of the pensioner through Public Sector Bank.

(Authority:—Min. of Fin., Deptt. of Expdr. O.M. No. 2(57)/76-SC-CGA/470 dated 22.2.1978 on file No. T-14013/5/78/Codes)