G.A.R.—31

[See rules 119(1), 131 and 156]

Bill No..............

DETAILED COUNTERSIGNED CONTINGENT BILL

(Not for payment)

[Government Officers whose bills are countersigned before payment by the Controlling Officer should use Form GAR 32]

Sent to Controlling Officer on .. .............................................. ........... ......... .... .Countersigned and sent to the Pay and Accounts Office on .........................

Details of numbers of sub-vouchers Monthly detailed bill of contingent charges of.................................... ....... for the month of.................................. 19........

Head of Account*

Description of charge and number and date of authority where special sanction is necessary Amount
 

Rs.

P.

 

 

 

Rs. P.  
  Total Rupees      

* To be entered by Drawing officer.

1.    I certify that the expenditure included in this bill could not, with due regard to the interest of the public service, be avoided. I have satisfied myself that the charges entered in this bill have been really paid. Vouchers for all items of expenditure above Rs.50 in amount and all work-bills are attached to the bill. I have, as far as possible, obtained vouchers for other sums and am responsible that they have been so defaced or mutilated that they cannot be used again.

    I also certify that the amounts on account of pay and allowances of the Group D Government Servants drawn 1/2/3 month (s) previous to this date, with the exceptions of those detailed below of which the total amount has been refunded by deduction from this bill have been disbursed to the Government servants concerned and their receipts taken.

2.     Certified that the purchases billed for have been received in good order, that their quantities are correct and that their quality good and according to specifications, that the rates paid are not in excess of the accepted and the market rates and that suitable notes of payment have been recorded against the indents and invoices concerned to prevent double payments.

3.    Certified that all the articles detailed in the vouchers attached to the bill and in those retained in my office have been accounted for in the Stock Register.

* This certificate is required when proper store accounts of materials and stores purchased are required to be maintained.

4. Certified that:-

(a) the expenditure on conveyance hire included in this bill was actually incurred, was unavoidable and is within the scheduled scale of charges for the conveyance used; and

(b) the Government servant concerned is not entitled to draw travelling allowance under the ordinary rules for the journey and he is not granted any compensatory leave and does not and will not otherwise receive any special remuneration for the performance of the duty which necessitated the; journey .

5. Certified that the monetary or quantitative limits prescribed by the Government in respect of items of contingencies included in the bill have not been exceeded.

  Rs. P.   Rs. P.
Drawn on Abstract Bill No..........dated.........     Appropriation for the current year  
Drawn on Abstract Bill No..........dated.........    
Drawn on Abstract Bill No..........dated.........     Expenditure including this bill    
Add—Amount of disallowance refunded     Amount of work bills annexed    

Total of this bill

   

Balance available

   

Date................................ 

Signature ...........................
Designation of Drawing Officer


For use of Controlling Officer

Disallowed from Sub-Voucher No.......................................

..............................

Disallowed from Sub-Voucher No.......................................

..............................

Disallowed from Sub-Voucher No.......................................

..............................

Passed for Rupees............................

Total of this bill

I certify that in support of every charge of more than Rs.50 made in this bill, a receipt or other voucher has been given to me. The receipts and vouchers for items in excess of Rs.200 are attached to the bill and I am responsible that the receipts and vouchers for all other items of more than Rs.50 are in proper form and order and are in my possession and that they have been so cancelled that they cannot be again used to support claims against the Government.

All work-bills are also appended. 

Date ................                        Signature of the Countersigning Officer ——————————