G.A.R-14

[See rules 66 (1) and 90 (1)(i)]

CONSOLIDATED TRAVELING ALLOWANCE BILL OF THE MINISTRY/ DEPARTMENT/ OFFICE OF ————————————————— ——————————————— FOR THE MONTH OF————————19

(Separate form should be used in case of establishments in which TA is chargeable to different heads of account).

1. Bill No and date

2. Token No and date

3.  Voucher No. and date 

Head of Account 

Major Head 

Minor Head 

Detailed Head

Sl. No Sub-Bill No. Name & designation of 
Govt. servant
Gross claim Advance adjustable Net amount payable Remarks
1 2 3 4 5 6 7
      Rs. Rs Rs.  
1.            
2.            
3.            
4.            
5.            
6.            
7.            
8,            
9.            
10.            
  Total         (A)
Deduct undisbursed travelling allowance refunded as per details below* (B)

Net sum required for payment by                         (A—B) 

(i) Cheque for self——————————————— Rs. ——————————————————

(ii) Cheque in favour of officers as indicated in Remarks col. Rs.———————————————

(iii) bank draft in favour of ————————————— Rs.————————————————

Appropriation for 19 

Rs. ......................

Expenditure including this bill 

Rs. —————————————

Balance 

Rs. ————————————

PASSED FOR PAYMENT Rs. (in figures) ——————————————————— 
(Rupees in words) ———————————————————————————————————————————
———————————————————————————————————————————————————

Certified that the claims included in the bill have not already been paid and office copies of the sub-bills have been suitably cancelled to avoid double payment.

Received Contents.

Drawing and disbursing Officer 

Drawing and disbursing Officer 

* Details of undisbursed T.A. refunded.

Bill No./Sub-bill No. and date Name and designation of Govt. servant Amount
 

 

 

  

  Rs.

  

Total:—

Drawing and disbursing Officer 

 

 

FOR USE IN PAY AND ACCOUNTS OFFICE

Passed for Payment of Rs.——————————— ———————————————— (Rupees _______  ———————————————— to—————————————————— (D.D.O. by designation/ vide details given in the bill) by——————————————————————————————cheque/bank draft at ———————————————————— after disallowing Rs. ——————————————— (for reasons to be communicated). No. and date of cheque delivered.

J.A.O. P.A.O.
Post-check of vouchers received from cheque drawing D.D.O.s Post-check of pre-checked vouchers.
Admitted Rs
Objected Rs.
(with brief reasons)
J.A.O.                            P.A.O. J.A.O.                            P.A.O.

Note I—Claims for journeys on tour and transfer should be grouped and shown separately in the consolidated bill, L.T.C. claims are to drawn on separate bills as these payments arc chargeable to the head salaries.

2—Objection, if any, on individual claims be got settled by personal contracts on phone or otherwise as far as possible. In cases where delay is anticipated the affected claim may be ignored and the bill passed for payment in respect of other claims found in order.

 

G.A.R. 14—A

Sub-bill No................................

TRAVELLING ALLOWANCE BILL FOR TOUR

Note: This bill should be prepared in duplicate—one for payment and the other as office copy.

Part A— (To be filled up by Government servant)

1. Name

2. Designation

3. Pay

4. Head-quarters

5. Details and purpose of journey (s) performed.

Departure Arrival Mode of travel and class of accommodation Fare paid Distance in Kms. for road mileage Duration of halt Purpose of journey
Date and time From Date and time To
1 2 3 4 5 6 7 8 9
          Rs. P.   Days   hrs  
 

 

 

  

               

6. Mode of Journey:

(i) Air

(a) Exchange voucher arranged by office                      Yes/No

(b) Ticket/Exchange voucher arranged by                     ——————————

(ii) Rail

(a) Whether travelled by mail/express/ordinary train?

(b) Whether return tickets available?                            Yes/No

(c) If available, whether return tickets purchased? If not, state reasons.

(ii) Road

Mode of conveyance used i.e. by Government transport/ by taking a taxi, a single seat in a bus or other public conveyance/ by sharing with another Government servant in a car belonging to him or to a third person to be specified.

7. Dates of absence from place of halt on account of:—

(a) R.H. and C.L.

(b) not being actually in camp on Sundays and holidays.

8. Dates on which free board and/or lodging provided by the State or any organisation financed by State funds:-

(a) Board only

(b) Lodging only

(c) Board and lodging

9. Particulars to be furnished alongwith hotel receipts etc. in cases where higher rate of D.A. is claimed for stay in hotel/other establishments providing board and/or Iodging at scheduled tariffs.

 

Period of stay

Name of the hotel Daily rate of lodging charged Total amount paid
From To
  1   2 3 4
        Rs. Rs.
1.          
2.          
3.          
4.          
5.          

10. Particulars of journey (s) for which higher class of accommodation than the one to which the Government servant is entitled was used.

Date Names of places Mode of conveyance used Class to which entitled Class by which travelled Fare of the entitled class
From To
1 2 3 4 5 6 7
           

Rs.   P.

1.            
2.            
3.            
4.            
5.            

If the journey (s) by higher class of accommodation has been performed with the approval of the competent authority, No. and date of the sanction may be quoted.

11. Details of journey (s) performed by road between places connected by rail.

Date Names of places Fare paid
From To
1 2 3 4
      Rs. P.

 

  

12. Amount of T.A. advance, if any, drawn. 

Certified that the information, as given above, is true to the best of my knowledge and belief.

Signature of the Government servant 
Date..........................

Part B—(To be filled in the Bill Section)

The net entitlement on account of travelling allowance works out to Rs..........................as detailed below:—

(a) Railways/air/bus/steamer fare 

Rs......................

(b) Road mileage for................ Kms.
    @............................P/Km

Rs......................

(c) Daily allowance

(i)  ....................days @Rs....................per day.

(ii) ................... days @Rs....................per day.

(iii) ................... days @Rs....................per day.

Rs......................
(d) Actual expenses Rs......................

Gross amount

Rs......................
(e} Less amount of T.A. advance, if any, drawn vide voucher No ............................ dated..........................  Rs....................

Net amount 

Rs......................

2. The expenditure is debitable to

Signature of Drawing and Disbursing Officer.

Countersigned

Initials of bill clerk

Signature of the Controller Officer

 

GAR—14.B 

Sub bill No.———————————————

TRAVELLING ALLOWANCE BILL FOR TRANSFER

Note: This bill should be prepared in duplicate—one for payment and the other as office copy.

PART A—(To be filled by the Government servant)

1. Name

2. Designation

3. Pay at the time of transfer.

4. Head-quarters. 

(a) Old 

(b) New

5. Residential address.

(a) Old

(b) New

6. Particulars of the members of the family as on the date of transfer [vide S.R. 2 (8)]

Sl. No. Name Age Relationship with the Government servant
1.      
2.      
3.      
4.      
5.      
6.      

7. Details of journey (s) performed by the Government servant as well as members of his/her family.

Departure Arrival Mode of travel and class of accommodation used No. of fares Fare paid Distance in kens. by road
Date and time From Date and time To
1 2 3 4 5 6 7 8
            Rs. P.  
1.              
2.              
3.              
4.              
5.              
6.              

8. Transportation charges of personal effects. 
(Money receipts to be attached).

Date Mode

Station

Weight in 
Kgs
Rate Amount Remarks
From To
          Rs. P. Rs. P.  
               
       

Total

     

9. Transportation charges of personal conveyance:
(Money receipt to be attached).

(a) Mode of transport and station to which transported.

(b) Amount:

10. Amount of advance, if any, drawn.

11. Particulars of journey (s) for which higher class of accommodation than the one to which the Government servant is entitled was used.

Date Name of places Mode of conveyance
used
Class to which
entitled
Class by which
travelled
Fare of the 
entitled class
From To
            Rs. P.
 

 

 

  

           

If the journey by higher class of accommodation has been performed with the approval of the competent authority. No. and date of the sanction may be quoted.

12. Details of journey (s) performed by road between places connected by rail.

Date Name of place From Fare paid 
Rs.
From To

 

Certified that the information as given above, is true to the best of my knowledge and belief.

Signature of the Government servant
Date —————————-—————

PART B
(To be filled in the Bill Section)

The net entitlement on account of travelling allowance works out to Rs...............as detailed below:

 

Rs.        P.
(a) Railway/air/bus/steamer fare  
(b) Road mileage for........Kms @........p. Km.  
(c) Transfer grant.  
(d). Transfer incidentals (DA for————————-days @Rs.........per day).  
(e) Transportation of personal effects.  
(f) Transportation of private conveyance 
Gross amount
 
(g) Less amount of advance(s) if any, drawn vide voucher (s) No............... date...................  
Net amount  

2. The expenditure is debitable to ..............

 

Initials of bill clerk 

Signature of drawing and disbursing officer

Countersigned

Signature of Controlling officer

 

G.A.R.—14C

Sub-bill No.———————————————————

LEAVE TRAVEL CONCESSION BILL FOR THE BLOCK OF YEAR

—————————— To ————————

Note: This bill should be prepared in duplicate—one for payment and the other as office copy.

PART—A (To be filled up by Government servants)

1. Name

2. Designation

3. Pay

4. Headquarters

5. Nature and period of leave sanctioned

From .........To..........

6. Particulars of members of family in respect of whom the L.T.C. has been claimed

Sl. No. Age Relationship with the Government servant
1.    
2.    
3.    
4.    
5.    
6.    

7. Details of journey (s) performed by Government servant and the members of his/her family.

Departure Arrival Distance in Kms. Mode of Travel &
class of 
accommodation 
used
No. of 
fares
Fair paid Remarks
Date and time From Date and time To
              Rs.

 

 

 

 

8. Amount of advance, if any, drawn Rs.————————————

9. Particulars of journey (s) for which higher class of accommodation than the one to which the Government servant is entitled, was used. (Sanction No. & Date to be given).

Place Mode of
conveyance
Class to which
entitled
Class by which 
actually travelled
No. of 
fares
Fare paid
From To
            Rs.    P.

 

  

10. Particulars of journey (s) performed by road between places connected by rail.

Name of Place Class to which entitled Rail fare
From To
      Rs.

 

 

Certified that the:—

1. Information, as given above is true to the best of my knowledge and belief; and

2. That my husband/wife is not employed in Government service/that my husband/wife is employed in Government service and the concession has not been availed of by him/her separately or himself/herself or for any of the family members for the concerned block of———————— years.

Signature of Government servant
Date————————————

PART—B (To be filled in the Bill Section) 

1. The net entitlement on account of leave travel concession works out to Rs.—————as detailed below:-

(a) Railway/Air/Bus/Steamer fare Rs.___________________
(b) Less amount of advance drawn vide Voucher No. ——— dated—————————— Rs.___________________

Net Amount

Rs.___________________
2. The expenditure is debitable to
initials of Bill Clerk Signature of Drawing & Disbursing Officer
Countersigned

 

Signature of Controlling Officer
 

Certified that necessary entries have been made in the Service Book of Shri/Shrimati/Miss ———————————————-

Signature of the Officer 
authorised to attest entries in the Service Book